BMG - Ballantine Management Group, LLC. - public facilities, trade show, convention centers

Ballantine Management Group is a diverse and flexible organization offering a wide array of services to new and existing facilties. All Ballantine Management Group facilities and events are bottom-line driven. Profitability and operating efficiency is our primary focus. Whether it's a full facility management contract, event maangemetn or a specific consulting need, BMG can be your partner for success.

Typical Consulting/Management Solutions Include:

The BMG team are experts in the implementation and execution of strategic marketing plans for exhibition facilities. Our experienced team of sales professionals are dedicated to structuring diverse bookings of trade and consumer shows.

• Create event booking calendar and system.
• Managedall rental contractual negotiations.
• Create facility rental rates, including all sales brochures, forms, cost proposals, invoices and weekly sales reports.
• Work with marketing department to successfully market facility space, as well as all services offered.
• Create and maintain facility website listing facility specifications, event booking calendar and public event calendar.
• Manage memberships in all event and industry associations.
• Create all sales collateral pieces.
• Work directly with the local CVB to jointly advertise the facility, as well as the City

Ballantine Productions is a full service show production and event management company. Fill existing holes in your event calendar or to strengthen and improve existing events.

• Full service event planning, coordination and management
• Liaison between venue, vendors, exhibitors, sponsors and event team
• Manage the event budget and submit approved invoices for payment
• Evaluate and submit Food and beverage needs
• Design an Overall project task list
• Conform to the event timeline and include deadlines and responsibilities
• Evaluate and manage identifying on-site event needs, AV, decorating, etc
• Design event layout/floor plans
• Identify on-site staffing requirements
• Entertainment/interactive activities
• Coordinate and manage VIP guests, Speaker and Entertainment
• Assist with creation of the event / show program
• Event communications plan
• Staffing and logistics plan for event
• Provide event staff for all logistical needs:
• Registration
• Guest management/VIP and Speakers
• Security / Parking Needs
• Vendor Liason
• Onsite event management services

“The quality, professionalism and ease of use were phenomenal. Never have I been to a conference that ran as smoothly in its technical aspects.”
~Jeanette Cadwallender – The Garden Club of Virginia Annual Convention

Operational Tactics are the backbone of BMG. The company is an expert in efficient facility maintenance including: food service, electrical, parking, set-up, etc.

• Establish systems and controls for building maintenance programs including long-range forecasting for cost-effective use of replacement reserves.
• Create and enforce facility rules and regulations that adhere to all local, state and federal laws.
• Implement extensive security and life safety programs.
• Implement hurricane and emergency preparedness “mega” sheltering plan.
• Manage logistics of event set-ups, as well as operations set-up/teardown crew and cleaning staff.

BMG can manage all aspects of accounting, cash management and payroll for your facility events. Ballantine Management Group can also coordinate all human resource needs including employee benefit administration.

• Run comprehensive, detailed and accurate financial reports.
• Providea comprehensive audit service for in-house and subcontracted services.
• Report budgetary rolling forecast monthly.
• Complete convention room tax, actual and projected.